Quote and estimate template for events and weddings
An organised quote for events: packages the client chooses from, optional add-ons, guest count, setup times, a booking deposit and one-tap approval on WhatsApp.
Start freeFill this template on the site, no accountDownload as Word, Excel or PDF
Build your first quote from this template and send it on WhatsApp in minutes.
Whether your clients say quote, quotation or estimate, this template gives them the same clear offer.
Suggested items
No prices: every provider sets their own.
- Venue setup and decoration (event)
- Stage or backdrop (piece)
- Floral arrangements (piece)
- Lighting and sound (event)
- DJ (hour)
- Catering and buffet (guest)
- Cake and desserts (piece)
- Event coordinator (event)
- Invitation cards (card)
Details on the quote
- Type of event
- Event date
- Venue
- Number of guests (guests)
- Event hours
Payments
- Deposit to book the date50%
- Balance one week before the event50%
Scope of work
What is included
Each provider writes this in every quote, for the job at hand.
What is not included
Venue rental and any service not listed in the items.
Setup and teardown times
Each provider writes this in every quote, for the job at hand.
Extra hours
Hours beyond the agreed time are charged at the hourly rate in the items.
Rescheduling and cancellation
The date is booked once the deposit is received. It can be moved once, subject to availability. The deposit is not refunded on cancellation.
Damage
The client covers equipment damaged by guests.
Terms
This quote is valid until the date shown on it; the date is booked only once the deposit is received. Some prices may change if the number of guests or the venue changes.
Download this template as Word, Excel or PDF
Free files with this template's items, payments, scope of work and terms, ready to edit. No account is needed, and no prices are filled in: every provider sets their own.
Word file
An editable document for Microsoft Word. The same file format also opens in Google Docs.
Excel file
A sheet that works out each line's total, the quote total and the amount of every payment as you type quantities and prices. The same file format also opens in Google Sheets.
PDF file
The blank form on this page prints on one sheet, or saves as a PDF from the browser's print dialog.
Fill this template on the site, no account
A file has to be sent, opened and answered by hand. In Naam the same template becomes a link the client approves with one tap, with the deposit and payments followed for you.
Blank form to print or save as PDF
Print this page from the browser and only the form comes out, on one sheet; choose "Save as PDF" in the print dialog to keep it as a file. Prices and quantities are left blank for the provider to write.
Quote
Provider
Name
Phone
Client
Name
Phone
Type of event
Event date
Venue
Number of guests (guests)
Event hours
| Item | Unit | Qty | Unit price | Total |
|---|---|---|---|---|
| Venue setup and decoration | event | |||
| Stage or backdrop | piece | |||
| Floral arrangements | piece | |||
| Lighting and sound | event | |||
| DJ | hour | |||
| Catering and buffet | guest | |||
| Cake and desserts | piece | |||
| Event coordinator | event | |||
| Invitation cards | card | |||
| Quote total | ||||
Payments
Deposit to book the date 50%
Balance one week before the event 50%
Scope of work
What is included
What is not included: Venue rental and any service not listed in the items.
Setup and teardown times
Extra hours: Hours beyond the agreed time are charged at the hourly rate in the items.
Rescheduling and cancellation: The date is booked once the deposit is received. It can be moved once, subject to availability. The deposit is not refunded on cancellation.
Damage: The client covers equipment damaged by guests.
Terms: This quote is valid until the date shown on it; the date is booked only once the deposit is received. Some prices may change if the number of guests or the venue changes.
Provider's signature
Client's approval and signature
A template from Naam: naamapp.com
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